How should changes in ownership or pharmacy status be reported to the board?

Reporting changes in ownership or pharmacy status to the board is a formal process that typically requires documentation for legal and regulatory purposes. The chosen method of communication — mail or fax — is appropriate because it provides a written record of the notification, which is essential for accountability and traceability.

In contrast, a telephone call does not create a permanent record, making it difficult to verify that the notification was made or the details discussed. Email, while faster and often reliable, may lack a secure method of ensuring that sensitive or official documents were received and acknowledged by the board. An in-person visit, while it allows for immediate communication and clarification, may not be practical or efficient for all pharmacy owners, particularly in a state with a wide geographic area.

Using mail or fax ensures that the board receives the necessary documents in an official manner, aligning with regulatory standards for reporting such critical changes in pharmacy operations. This method also allows the pharmacy to retain copies of the correspondence, further safeguarding their compliance efforts.